Network printers are incredibly convenient, making it possible for multiple computers in a home or workplace to use the same printer without needing a direct USB connection. Whether your printer connects straight to your network via Ethernet or Wi-Fi, or it’s shared through another computer, setting it up can be a little more complex than plugging in a cable.
This guide walks you through the key steps for installing a network printer, covering both shared printers and direct network (IP) printers. The goal is to help you get network printing up and running smoothly and reliably.
Important Disclaimer:
This guide provides independent, informational content related to printer installation and troubleshooting. We are not affiliated with, endorsed by, or sponsored by HP, Epson, Canon, Brother, Microsoft, Apple, or any printer or software manufacturer. We do not provide driver downloads, remote support, or repair services. Our purpose is to offer reliable information to help you troubleshoot on your own.
Understanding the Types of Network Printers
Printers can be shared over a network in two main ways:
- Shared Printer:
The printer is physically connected to one computer (the host) via USB. That computer shares the printer across the network so other devices can print through it. The host computer usually must be powered on for printing to work. - Direct Network Printer (IP Printer):
The printer connects directly to your network using Ethernet or Wi-Fi. It receives its own IP address, allowing computers to print directly to it without relying on another PC.
Before You Start: Network Printer Setup Checklist
Make sure the following items are in place before beginning installation:
- Printer Power:
Confirm the printer is plugged in and turned on. - Network Connection:
- Direct Network Printers: Ensure the printer is connected to your router via Ethernet or already joined to your Wi-Fi network.
- Shared Printers: Verify the host computer is powered on, connected to the network, and has printer sharing enabled.
- Printer IP Address (for IP Printers):
Locate the printer’s IP address through its display menu or by printing a network configuration page. - Latest Drivers:
Download the most up-to-date driver and software package for your printer model and operating system from the manufacturer’s official website. Always use trusted, official sources.
Section 1: Installing a Shared Network Printer
Use this method when a printer is connected via USB to another computer on the same network.
Step 1: Enable Printer Sharing on the Host Computer
On the computer directly connected to the printer:
- Go to Start > Settings > Bluetooth & devices > Printers & scanners.
- Select the printer, then click Printer properties.
- Open the Sharing tab.
- Check Share this printer and assign an easy-to-remember name (for example, OfficePrinter).
- Click OK.
Make sure Network Discovery is enabled on the host PC (Private network profile recommended). This can be checked in Network & Sharing Center under Advanced sharing settings.
Step 2: Add the Shared Printer to Your Computer
- On your computer, open Start > Settings > Bluetooth & devices > Printers & scanners.
- Click Add device.
- If the shared printer appears, select it and follow the prompts.
If it doesn’t appear:
- Click The printer that I want isn’t listed.
- Select Select a shared printer by name.
- Enter the network path:
\\HostComputerName\ShareName
(Example:\\OFFICEPC\OfficePrinter) - Click Next.
Windows will attempt to install the required drivers. If prompted, browse to the driver files downloaded from the manufacturer’s website.
Step 3: Finish and Test
Complete the on-screen setup and print a test page to confirm successful installation.
Section 2: Installing a Direct Network Printer (IP Printer)
This method applies to printers connected directly to your network via Ethernet or Wi-Fi.
Option A: Install Using Manufacturer Software (Recommended)
- Download the full software package from the printer manufacturer’s official support website.
- Right-click the installer and select Run as administrator.
- When asked for a connection type, choose Network, Ethernet, or Wireless.
- Allow the installer to search for the printer on your network.
- Select the printer when found and complete the setup.
Option B: Manual Installation Using an IP Address
If the software doesn’t locate the printer—or no software is available—you can install it manually.
- Go to Start > Settings > Bluetooth & devices > Printers & scanners.
- Click Add device.
- If not detected, choose The printer that I want isn’t listed.
- Select Add a printer using a TCP/IP address or hostname, then click Next.
- Set Device type to TCP/IP Device.
- Enter the printer’s IP address (for example,
192.168.1.150). - Leave the port name as default and check Query the printer and automatically select the driver to use.
- Click Next.
If Windows finds a compatible driver, continue with the prompts.
If not, choose Have Disk… and browse to the .inf driver file you downloaded from the manufacturer.
Finalize Setup
Name the printer, choose default settings if desired, and complete the installation.
Print a test page from Printers & scanners > Manage > Print a test page.
Important Reminder:
This is a general, independent guide. For model-specific instructions, official drivers, or technical assistance, always consult the printer manufacturer’s official website.
Common Network Printer Issues and Troubleshooting Tips
- Printer Not Detected:
Ensure the printer and computer are on the same network. Restart your router, printer, and PC. Disable VPNs during setup. For shared printers, confirm the host computer is on and sharing is enabled. For IP printers, double-check the IP address. - Driver Problems:
Confirm the driver matches your exact printer model and Windows version (32-bit or 64-bit). Always run installers as administrator. - Firewall Interference:
Firewalls may block printer communication. Temporarily disable the firewall during setup (and re-enable it afterward) or add an exception for the printer.
Final Thoughts
Network printers add flexibility and convenience, but they can require a bit more setup than USB models. By understanding whether your printer is shared or directly connected—and following the steps outlined above—you can reliably install and use a network printer across multiple devices. With the right preparation and official drivers, network printing can be both smooth and dependable.